Frequently Asked Questions

Important Notice for ITU Graduate Students:
Participation in the IGRS Symposium fulfills the graduation requirement for master’s and PhD students at Istanbul Technical University that requires presenting a study at an international scientific conference.
What is the status of the revision process for my abstract?
While the initial acceptance results (Oral or Poster) were announced on April 17, the process for abstracts requiring revisions ended on April 25.

Once authors submit their revised versions through the online module, the abstracts are sent back for further referee evaluation. Following this review, the final acceptance or rejection notifications will be sent to authors via email. The finalization period remains active via the system interface.
How and when should I make the registration payment?
Payments must be made via Bank Transfer (Havale/EFT) according to the bank account details provided on the Registration Page after the acceptance of the abstract.

The payment must be made by the author who performed the submission. Please ensure the transfer description follows this format: “IGRS26 – [Your Abstract ID] – Name Surname”.

Note for Multiple Submissions: If you are the submitting author for two accepted abstracts, please include both Abstract IDs in the description separated by a comma (e.g., “IGRS26 – ID1, ID2 – Name Surname”).
Where can I find the templates for Oral or Poster presentations?
The official templates for both oral and poster presentations have been published. Authors are required to format their presentations according to these guidelines, which are available on the IGRS Paper Submission page.
Do I upload my extended abstract as a Word/PDF file in the first submission?
No. The initial submission is completed via the online submission module through the web interface. At this stage, you do not upload a Word/PDF file; you enter the required content in the system fields.
Where exactly do I submit my extended abstract?
First, register in the abstract management system. Then submit your extended abstract through the online submission module. For step-by-step details, see Paper Submission Guidelines.
How do I add tables and figures in the first submission?
Tables must be added directly through the submission module (via the table fields/tools in the interface). Figures must be uploaded in PNG format.
When do we use the Word template? (Final Extended Abstract Upload)
The Word template is used only after acceptance. Authors of accepted manuscripts will prepare the final extended abstract using the Word template available on the website and upload the final version through the same submission module.

Final Extended Abstract Upload Deadline (Word Template): May 15, 2026 – 23:59
Can I submit my extended abstract by email?
No. Extended abstracts will not be accepted via email (or fax/other methods). All submissions and uploads must be completed through the online system.
What are the key requirements for the extended abstract?
Maximum 2,000 words, maximum 5 keywords. Each author may submit a maximum of two manuscripts. File name format (for required uploads): ABSTRACT_GROUP_MANUSCRIPTID (e.g., CHEMISTRY_4839).
How does the review process work? Can I track acceptance/rejection?
All submitted extended abstracts are evaluated through a peer-review process conducted via the submission system. Evaluation results will be sent to the presenting author’s email address registered in the system.
Do “Presenting Author” and the submitting account need to match?
Yes. Authors should be entered in the correct order, and the “Presenting Author” box must be checked for the person who will present the study. The presenting author’s name and the participant account that submits/uploads through the system should match.
Is submission required for both oral and poster presentations?
Yes. Submission is required for both oral and poster presentations. The time and day for oral presentations will be announced after acceptance.