Frequently Asked Questions

Important Notice for ITU Graduate Students:
Participation in the IGRS Symposium fulfills the graduation requirement for master’s and PhD students at Istanbul Technical University that requires presenting a study at an international scientific conference.
Do I upload my extended abstract as a Word/PDF file in the first submission?
No. The initial submission is completed via the online submission module through the web interface. At this stage, you do not upload a Word/PDF file; you enter the required content in the system fields.
Where exactly do I submit my extended abstract?
First, register in the abstract management system. Then submit your extended abstract through the online submission module. For step-by-step details, see Paper Submission Guidelines.
How do I add tables and figures in the first submission?
Tables must be added directly through the submission module (via the table fields/tools in the interface). Figures must be uploaded in PNG format.
When do we use the Word template? (Final Extended Abstract Upload)
The Word template is used only after acceptance. Authors of accepted manuscripts will prepare the final extended abstract using the Word template available on the website and upload the final version through the same submission module.

Final Extended Abstract Upload Deadline (Word Template): May 20, 2026 – 23:59
Can I submit my extended abstract by email?
No. Extended abstracts will not be accepted via email (or fax/other methods). All submissions and uploads must be completed through the online system.
What are the key requirements for the extended abstract?
Maximum 2,000 words, maximum 5 keywords. Each author may submit a maximum of two manuscripts. File name format (for required uploads): ABSTRACT_GROUP_MANUSCRIPTID (e.g., CHEMISTRY_4839).
How does the review process work? Can I track acceptance/rejection?
All submitted extended abstracts are evaluated through a peer-review process conducted via the submission system. Evaluation results will be sent to the presenting author’s email address registered in the system.
Do “Presenting Author” and the submitting account need to match?
Yes. Authors should be entered in the correct order, and the “Presenting Author” box must be checked for the person who will present the study. The presenting author’s name and the participant account that submits/uploads through the system should match.
Is submission required for both oral and poster presentations?
Yes. Submission is required for both oral and poster presentations. The time and day for oral presentations will be announced after acceptance.
When should I complete registration and payment?
Registration should be completed only after manuscript acceptance. Payments are made via the “Event Actions” menu in the registration module. For details, please see the Registration Page.